Notification of externally funded projects
At the time of application
According to the Universität Hamburg’s bylaws on external funding (Drittmittelsatzung), a notification of an externally funded project (pdf) must be submitted during the planning phase of your third-party funded project, at the latest when the application is submitted. This applies to all "externally" funded projects regardless of the grant amount. The external-funding notification must be signed by the project manager and the departmental spokesperson and submitted to the Dean's Office. Please send your external-funding notification by e-mail to Zsuzsa Becker, who signs it on behalf of the Faculty management.
If you require confirmation from your employer, please submit the pre-filled form to the Dean's Office along with the external-funding notification. Both will then be forwarded to the Application Advising, who will forward it to the Department of Human Resources for signing, then send it back to you. Please, remember to allow sufficient time to ensure that the application deadline can still be met. For applicants without an active employment relationship with UHH, a detailed CV or a statement on employment periods (pdf) is also required.
In case of approval of your project, a new external-funding notification is required in addition to the notice of approval. After signature by the departmental spokesperson, please send to Zsuzsa Becker for signature on behalf of the faculty manager. From there, it is usually forwarded directly to Ref. 45.
Incentive system for third-party funding notifications
As of January 1, 2023, all applicants will receive 250 EUR basic funding for the regular submission of external-funding notifications in the Dean's Office for third-party funded projects of 50,000 EUR or more:
- University teachers will have this amount transferred to their personal cost centers,
- academic staff members can debit the money from a PSP element.
In case of submission of an updated external-funding notification after approval of the third-party project, another 250 EUR will be distributed in the same way.
A payment can only be granted for properly submitted external-funding notifications. If you have any questions regarding the financial processing, please contact Merle Berliner.